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Use text captions to point out menu options or icons or to focus user attention on easily overlooked details. When you are not using voice-over narration, you can use text captions instead. The only way in which you can add plain text to a slide in Adobe Captivate is using transparent text captions. For more information, see Add plain text to a slide. You decide how text captions appear font, size, color, and so on.

Adobe Captivate provides a wide variety of predefined text caption styles, but you can also create custom styles that match the standards of your company. Use regular captions to “talk” to the viewer about features on the screen.

You can have Adobe Captivate automatically generate text captions based upon what is recorded. For example, when you click the File menu during recording, Adobe Captivate creates a text caption that says Select the menu item.

It then places the text caption on the slide showing the action. Alternatively, you can insert such text captions into the slides manually and edit them. Captions for interactive objects.

Interactive objects are associated with success, failure, and hint captions. These captions are automatically generated for the objects when you record in some of the modes. The failure caption is displayed when the user performs an action other than what is set in the application.

You can use hint captions to help users when they are unable to perform a certain task. Hint captions are displayed when the user moves the mouse over the object.

You can set the smart shapes for the entire project by choosing preferences. In the Preferences dialog, click Defaults and click the check box adjacent to Use Smart-shapes for SFH captions instead of Text captions as shown in the snapshot below.

Adobe Captivate enables you to convert interactive object captions success, failure, and hint into smart shapes. For this example, insert a Click Box. Don’t use fonts that are not available on most computers. For example, if you use FF Confidential, and the user doesn’t have it on the local computer, some other font is substituted.

All captions in the SWF file or captions you create use the font, alignment, and caption style you set. Captions can be used as a script for narrations. If a caption is attached to the slide, you see it in the Record Audio dialog box as a script.

Like all alphabetic and numeric characters, you can also insert special characters in a text caption. In an empty slide, insert a text caption. From the Character map dialog, choose any symbol, click Select , and then click Copy. Enter a unique name for the object. You can use this name when defining the visibility conditions for the object. Deselect this option if you want the object to be invisible on the slide. The object can be made visible using the Show option.

For more information, see Controlling the visibility of objects. Select a style for the text caption. For more information on object styles, see Object style. Click to add accessible text to the object. For details, see Customize accessibility text for objects. Caption Type. Displays the types of captions available in Adobe Captivate. Each text caption type is named, and a small thumbnail image shows what the text caption looks like.

Note : When adding or modifying a text caption, select the caption type before setting the style and format of text in a caption. This ensures that style and format changes to text are retained. Callout Type. Five text caption callout types are available. Many of the text caption styles contain text captions with directional callouts. You can select a text caption that points in the most appropriate direction.

Use this area to provide the font specifications such as color, style, format, and size for the text. Adjust the top, bottom, and side margins between the text and the caption outline, click the required options in Margins and specify a value. You can also add text using Typekit fonts. To know more about adding a Typekit font, see Using Typekit fonts.

Select the check box to apply shadow to the text caption. Choose one of the presets. You can customize a preset by clicking Custom. Select the direction: inner or outer. The preview of the selected direction is displayed on stage. Specify the alpha for the color, in percentage, in the adjacent field. Display For [Time]. Duration for which the text caption is displayed in the slide. From the pop-up menu, select one of the following options:.

Specific Time. The duration for which the text caption appears on the slide. Set the time in seconds by typing the value in the field, or by using the scroll arrows.

Rest Of Slide. Rest Of Project. The text caption is displayed for the entire duration of the project. For example, you can use this option to display a text caption that displays the name of the company. Appear After [ ] Seconds.

Transition effect for the highlight box. You can apply a fade in or fade out effect and set the time for the fading effects. In [ ] Seconds.

Out [ ] Seconds. If you change the settings in the Property Inspector for text captions, they become the default settings. Any text captions that you create use the new settings. If you add a transparent text caption, avoid using bold text; regular text appears clearer than bold text on most monitors. For properties with the icon, select either.

To add text to the slide without making it appear as a text caption, add the text as a transparent text caption. If you create a transparent caption, avoid underlining text because doing so can decrease text quality when the project is viewed.

After adding the transparent text caption, you may want to merge the caption with the slide background. To insert a variable that you have previously created, select User. Select the variable from the Variables menu. For more information, see Create a user-defined variable. To insert a system variable, select System. Select a system variable from the Variables menu.

To filter system variables by their category, select the corresponding option from the View By menu. When you do not choose a category, all the system variables are listed in the menu.

To change the maximum number of characters that the variable can accommodate, enter a value in the Maximum Length field. If the number of characters exceed the value specified in this field, the extra characters are not displayed.

You can hyperlink text in text captions or drawing objects to do a multitude of things, such as, open a web page, slide, or execute advanced actions, when users click the text. Select the phrase or word you want to hyperlink. You can hyperlink text in text captions or drawing objects. Click in the Format accordion of the Property Inspector and specify one of the options in the Link To list.

For the description of the options, see Project navigation using interactive objects. Only Web Page and Open File actions are supported when a variable is inserted in the object that contains hyperlinks. You can format the text using the options available in the Character accordion of the Property Inspector. To modify an hyperlink, click in the Format accordion of the Property Inspector. To delete an hyperlink, click in the Fromat accordion of the Property Insepector.

Select the required options from the list and click OK. To save the settings for future use, click Save.