Outlook training – Microsoft Support.

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
How to encrypt emails in Outlook and Microsoft ? Sometimes that means saying no.
 
 

 

Outlook Tips, Tricks & Techniques-eBook – The Software Pro

 

Microsoft Outlook is a personal information management software offered as part of the Microsoft Office suite. The application has versions for Windows, as well as for Mac, and allows you to manage incoming and outgoing email, organize the calendar and your daily work, by using the task manager, the contact manager and the journal among the many features available.

Although some of you might be familiar with Outlook, because of the new features that the version includes, a few people have not succeeded to entirely understand how to make use of the software.

We, therefore, gathered below some of the most important Outlook tips and tricks which are meant to improve your user experience. Among the features that were brought by the new Outlook, we must mention the attachment reminder, the cached mode improvements, the add-in resiliency, ActiveSync, IMAP protocol improvements, People Hug, data file compression, the weather bar and a bit of start-up performance improvements.

One of the main features offered by Outlook is email management , which is why you should make sure you see the inbox exactly the way you want it.

When you first update to the new version and open Outlook, you will see your email in the default view. To increase efficiency and be able to find everything easier, you can customize your view. In order to do this, you may go to the View tab and click on Change View. And to make it even more interesting, you can also take a quick look at your Tasks and Contacts while editing the email.

In order to see your calendar, you simply move your cursor over the Calendar at the bottom and a smaller version of it will pop up next to your email. You can click through the various dates to see appointments just the same way as you can open a pop-up Tasks or People window by moving the cursor over these features.

You already know that keeping one email open for a while or moving up and down in your inbox can make certain emails appear as read, while others are still unread. To avoid such situations, you can go to File, then choose the Options tab and click on Mail. To your right, you will see a Reading Pane checkbox that you should click on to view the various options. You can choose to check and uncheck any of them, as well as change the number of seconds before marking an email as read.

The default period is now 12 months if your disk has a capacity of GB. In order to change these settings, you can go to File, then choose Account Settings and scroll down to click to Account Settings once more. Once that window opens, you should double-click on Exchange Account Here, which will take you to a Mail to Keep Offline slider. To have access to the folder, you can click on the dots next to the Tasks tab in the Navigation Pane and then click on Folders.

This opens all folders available, where you should also be able to find the Journal one. While you can include settings for this aspect in your inbox view mode, there is also one other way to do it much quicker. Simply go to View — right under the tab you will see Message Preview, where you can scroll down to 1 line, 2 lines of 3 lines. You might have experienced difficulties in finding your Notes folder — we change the structure of the navigation bar and decided to move the Notes tab, due to limited usage.

All you have to do is go to File and choose Options, then Mail and click on the Signatures tab you see to your right. This feature allows you to add as many signatures as you need — you simply click on New to add a name for your new signature and then write down everything you want to be included in the signature: your name, your position, your company, postal address, phone number, etc. Outlook comes in new colors now — instead of the black, blue, and silver themes that you might have got used to, you can now change the theme to Light Grey or Dark Grey, while you can also opt for keeping it White.

To do so, you can go to File and choose Options then click the arrow down next to Office Theme in order to choose one of the three options. In addition to these themes, Outlook also allows you to change the background.

Not only can you change the theme of your Outlook, but you can also personalize the calendar to show under a certain color.

In order to do so in Outlook , you simply open your Calendar, click right and go-to color. You will then see you have a couple of options to choose from: blue, pink, grey, green, but also the automatic version, which keeps your calendar white.

You can then go to Calendar and scroll down to the Weather category. You will then see a tab named Account Settings, where you once more click on Account Settings. Once the Email options window opens, highlight the current email account then click Change. You can now go to More Settings, then Advanced, and click Add. This allows you to type in any additional mailbox you may want to use.

We live in a world of social media so connecting your Outlook to various types of social media might be a useful way to keep up to date. This way, your People feature will be populated with information taken from Facebook, Twitter, LinkedIn, or others.

To link one of these accounts to Outlook, simply go to File and then choose Info, scroll down to Account Settings, and click on Social Network Accounts. This gives you permission to manage all such connections — to add a new one but to also remove one of the accounts you previously connected to Outlook. Outlook is a great email platform, but there are times when you want to add an extra layer of context to an email by adding a screenshot, a photo, or a scanned document. For example, you may want to annotate an email to explain a detail in the text or show a colleague where you want them to perform some action.

While there are several ways to do this, there is nothing as simple and effective as Markup Hero. It makes it easy to annotate your photos and scanned documents with text, shapes, lines, and more. With Markup Hero, you can easily add notes to photos that you attach to your email. You can even choose different colors and line styles to make your edits stand out.

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The 11 Best Tips for Increasing Productivity with Outlook.

 
 

It provides plenty of possibilities for communication and arranging the process of work so that a user gets more time to devote it to more important matters than trying to set software. Thus, Microsoft Outlook tips and tricks from this article will come in handy for every person utilizing it. Thanks to Outlook options and feasibilities, a lot of routines can be avoided. In addition to the above-written, there are plenty of other possibilities, thus, to purchase Outlook means to invest in effective and prompt work.

One of the important things about this email client is that it is user-friendly. There is no need to constantly search for an Outlook tutorial to utilize one of the numerous functions. After the first time you fulfill any of the steps in this program, there will be no problem remembering how to proceed when a function is needed again.

By default, it may seem that this program is dull and boring. However, there are possibilities to apply even Outlook black theme. In such a way, a user can set an interface as per own wish. In the lists that will drop down, make choices and press OK. All in all, Microsoft Outlook is designed to make our lives easier, not to complicate them. When launched, the Office apps show a dynamic Start screen by default. To see a blank new document instead, select File and Options, then untick the Start screen option on the General tab.

If you’ve signed up for the subscription-based flavour of Office , you may not know that you get 60 minutes of Skype credit free each month. You might have already noticed this, but you can keep older versions of Office running alongside the version, should you need to with the exception of Outlook.

Word’s new-look Read Mode under the View tab makes browsing documents easier, and it supports touchscreen input too. Load in online video clips from YouTube and elsewhere using the new Online Video button under the Insert tab. Right-click on a word and choose Define to pick a dictionary and see its definition. You can even get help with pronunciation if you need it. Word enables you to reply to document comments, and even mark them as ‘done’, for a smoother workflow. You can also click Add to add a new rule.

Start by typing a name for the rule in the Name box. Then click Font and choose a font and font color to apply to the email header. Finally, click the Condition button. When the Filter dialog opens, select the options that describe which types of emails will be formatted with your new settings.

Click OK three times to save your settings. The order in which you select these options determines the order they appear in the To-Do Bar. For example, Task , selected first, is at the top.

The second item, People , appears below that and the third, Calendar , appears at the bottom of the bar. However, the To-Do bar no longer functions as it did in earlier versions of Outlook. Regardless of how wide the bar is, you only see a one calendar month. When you connect Outlook to your social media accounts, the People module can display data about your contacts and their activities.

Connect to LinkedIn and Facebook by selecting the desired service, typing your account details, and giving Outlook permission to access your account. In some cases you will have multiple contact entries in the contact list for a single person, with different details in each place.

You can link these multiple entries for a single contact to unify the data in one place. You can click through the various dates to see appointments just the same way as you can open a pop-up Tasks or People window by moving the cursor over these features.

You already know that keeping one email open for a while or moving up and down in your inbox can make certain emails appear as read, while others are still unread. To avoid such situations, you can go to File, then choose the Options tab and click on Mail. To your right, you will see a Reading Pane checkbox that you should click on to view the various options. You can choose to check and uncheck any of them, as well as change the number of seconds before marking an email as read. The default period is now 12 months if your disk has a capacity of GB.

In order to change these settings, you can go to File, then choose Account Settings and scroll down to click to Account Settings once more. Once that window opens, you should double-click on Exchange Account Here, which will take you to a Mail to Keep Offline slider. To have access to the folder, you can click on the dots next to the Tasks tab in the Navigation Pane and then click on Folders.

This opens all folders available, where you should also be able to find the Journal one. While you can include settings for this aspect in your inbox view mode, there is also one other way to do it much quicker. Simply go to View — right under the tab you will see Message Preview, where you can scroll down to 1 line, 2 lines of 3 lines. You might have experienced difficulties in finding your Notes folder — we change the structure of the navigation bar and decided to move the Notes tab, due to limited usage.

All you have to do is go to File and choose Options, then Mail and click on the Signatures tab you see to your right.