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Since when it was launched for the first time, Outlook has constantly renewed itself and adapted to new times. Like all other tools that are part of the Microsoft Office ecosystem, with which it integrates perfectly, this one, in particular, is also especially focused on collaborative work on the cloud , encouraging teamwork.

That’s why it pays special attention to the possibility to share files straight from OneDrive through Outlook, share calendars to simplify the organization of meetings, and create groups to discuss important issues on Skype. Furthermore, in this new version, the search function has been improved after receiving plenty of criticism in the past. Now it has become a smart search that learns from you and your habits and provides you with suggestions for keywords and contacts as you write, saving the latest searches to save time and increase your productivity.

Windows Communication Email Microsoft Outlook Requirements and additional information:. Minimum operating system requirements: Windows 7. Antony Peel. Software languages. You are commenting using your Facebook account. Notify me of new comments via email. Notify me of new posts via email. Skip to content. Like this: Like Loading Is this feature still available? Leave a Reply Cancel reply Enter your comment here Fill in your details below or click an icon to log in:.

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Privacy Shield Framework as set forth by the U. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union, the United Kingdom, and Switzerland to the United States, although Microsoft does not rely on the EU-U. If third-party agents process personal data on our behalf in a manner inconsistent with the principles of either Privacy Shield framework, we remain liable unless we prove we are not responsible for the event giving rise to the damage.

The controlled U. If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification, visit the Privacy Shield website.

If you have a question or complaint related to participation by Microsoft in the EU-U. Privacy Shield, we encourage you to contact us via our web form. For any complaints related to the Privacy Shield frameworks that Microsoft cannot resolve directly, we have chosen to cooperate with the relevant EU Data Protection Authority, or a panel established by the European data protection authorities, for resolving disputes with EU individuals, and with the Swiss Federal Data Protection and Information Commissioner FDPIC for resolving disputes with Swiss individuals.

As further explained in the Privacy Shield Principles, binding arbitration is available to address residual complaints not resolved by other means. Microsoft is subject to the investigatory and enforcement powers of the U.

Microsoft retains personal data for as long as necessary to provide the products and fulfill the transactions you have requested, or for other legitimate purposes such as complying with our legal obligations, resolving disputes, and enforcing our agreements. Because these needs can vary for different data types, the context of our interactions with you or your use of products, actual retention periods can vary significantly.

We do not sell your personal data. So, we do not offer an opt-out to the sale of personal data. You have the right to request that we i disclose what personal data we collect, use, disclose, and sell and ii delete your personal data.

You may make these requests yourself or through an authorized agent. If you use an authorized agent, we provide your agent with detailed guidance on how to exercise your CCPA rights. If you have a Microsoft account, you must exercise your rights through the Microsoft privacy dashboard , which requires you to log in to your Microsoft account.

If you have an additional request or questions after using the dashboard, you may contact Microsoft at the address in the How to contact us section, use our web form , or call our US toll free number 1. If you do not have an account, you may exercise your rights by contacting us as described above. We may ask for additional information, such as your country of residence, email address, and phone number, to validate your request before honoring the request.

You have a right not to receive discriminatory treatment if you exercise your CCPA rights. We will not discriminate against you if you exercise your CCPA rights. Personal Information Processing. In the bulleted list below, we outline the categories of personal data we collect, the sources of the personal data, our purposes of processing, and the categories of third-party recipients with whom we share the personal data.

For a description of the data included in each category, please see the Personal data we collect section. While the bulleted list above contains the primary sources and purposes of processing for each category of personal data, we also collect personal data from the sources listed in the Personal data we collect section, such as developers who create experiences through or for Microsoft products. Similarly, we process all categories of personal data for the purposes described in the How we use personal data section, such as meeting our legal obligations, developing our workforce, and doing research.

Disclosures of personal data for business or commercial purposes. As indicated in the Reasons we share personal data section, we share personal data with third parties for various business and commercial purposes. The primary business and commercial purposes for which we share personal data are the purposes of processing listed in the table above. However, we share all categories of personal data for the business and commercial purposes in the Reasons we share personal data section.

Advertising allows us to provide, support, and improve some of our products. Microsoft does not use what you say in email, chat, video calls or voice mail, or your documents, photos, or other personal files to target ads to you.

We use other data, detailed below, for advertising in our products and on third-party properties. The ads that you see may be selected based on data we process about you, such as your interests and favorites, your location, your transactions, how you use our products, your search queries, or the content you view.

The ads that you see may also be selected based on other information learned about you over time using demographic data, location data, search queries, interests and favorites, usage data from our products and sites, and the information we collect about you from the sites and apps of our advertisers and partners. We refer to these ads as “personalized advertising” in this statement. For example, if you view gaming content on xbox.

To provide personalized advertising, we combine cookies placed on your device using information that we collect such as IP address when your browser interacts with our websites. If you opt out of receiving personalized advertising, data associated with these cookies will not be used.

We may use information about you to serve you with personalized advertising when you use Microsoft services. If you are logged in with your Microsoft account and have consented to allow Microsoft Edge to use your online activity for personalized advertising, you will see offers for products and services based on your online activity while using Microsoft Edge. To configure your privacy and ad settings for your Microsoft account with respect to your online activity across browsers, including Microsoft Edge, or when visiting third-party websites or apps, go to your dashboard at privacy.

Data collected by other advertising companies. Advertisers sometimes include their own web beacons or those of their other advertising partners within their advertisements that we display, enabling them to set and read their own cookie.

Additionally, Microsoft partners with third-party ad companies to help provide some of our advertising services, and we also allow other third-party ad companies to display advertisements on our sites.

These third parties may place cookies on your computer and collect data about your online activities across websites or online services. These companies currently include, but are not limited to: AppNexus , Facebook , Media. Select any of the preceding links to find more information on each company’s practices, including the choices it offers.

Many of these companies are also members of the NAI or DAA , which each provide a simple way to opt out of ad targeting from participating companies. Microsoft provides both device-based speech recognition features and cloud-based online speech recognition features.

These improvements allow us to build better voice-enabled capabilities that benefit users across all our consumer and enterprise products and services. Learn more about Microsoft and your voice data. Microsoft offers preview, insider, beta or other free-of-charge products and features “previews” to enable you to evaluate them while providing Microsoft with data about your use of the product, including feedback and device and usage data.

As a result, previews can automatically collect additional data, provide fewer controls, and otherwise employ different privacy and security measures than those typically present in our products. If you participate in previews, we may contact you about your feedback or your interest in continuing to use the product after general release.

We update this privacy statement when necessary to provide greater transparency or in response to:. When we post changes to this statement, we will revise the “last updated” date at the top of the statement and describe the changes on the Change history page. If there are material changes to the statement, such as a change to the purposes of processing of personal data that is not consistent with the purpose for which it was originally collected, we will notify you either by prominently posting a notice of such changes before they take effect or by directly sending you a notification.

We encourage you to periodically review this privacy statement to learn how Microsoft is protecting your information. If you have a privacy concern, complaint, or question for the Microsoft Chief Privacy Officer or the Data Protection Officer for your region, please contact us by using our web form. We will respond to questions or concerns as required by law and within a period no longer than 30 days.

You can also raise a concern or lodge a complaint with a data protection authority or other official with jurisdiction. When Microsoft is a controller, unless otherwise stated, Microsoft Corporation and, for those in the European Economic Area, the United Kingdom, and Switzerland, Microsoft Ireland Operations Limited are the data controllers for personal data we collect through the products subject to this statement.

Our addresses are:. To find the Microsoft subsidiary in your country or region, see the list of Microsoft office locations around the world. If you would like to exercise your rights under the California Consumer Privacy Act, you may contact Microsoft at the address above, use our web form , or call our US toll free number 1. Where French law applies, you can also send us specific instructions regarding the use of your personal data after your death, by using our web form.

If you have a technical or support question, please visit Microsoft Support to learn more about Microsoft Support offerings. If you have a personal Microsoft account password question, please visit Microsoft account support. Enterprise and Developer Products are Microsoft products and related software offered to and designed primarily for use by organizations and developers.

They include:. In the event of a conflict between this Microsoft privacy statement and the terms of any agreement s between a customer and Microsoft for Enterprise and Developer Products, the terms of those agreement s will control. If any of the terms below are not defined in this Privacy Statement or the Product Terms, they have the definitions below. When a customer tries, purchases, uses, or subscribes to Enterprise and Developer Products, or obtains support for or professional services with such products, Microsoft receives data from you and collects and generates data to provide the service including improving, securing, and updating the service , conduct our business operations, and communicate with the customer.

The Enterprise and Developer Products enable you to purchase, subscribe to, or use other products and online services from Microsoft or third parties with different privacy practices, and those other products and online services are governed by their respective privacy statements and policies. Personal Data.

Customer is the controller of Personal Data and Microsoft is the processor of such data, except when a Customer acts as a processor of Personal Data, in which case Microsoft is a subprocessor or b as stated otherwise in the standard Products and Services DPA.

We use Personal Data in the least identifiable form that will support processing necessary for these business operations. We generally aggregate Personal Data before using it for our business operations, removing the ability to identify specific individuals.

Administrator Data. Administrator Data is the information provided to Microsoft during sign-up, purchase, or administration of Enterprise Online Services. We use Administrator Data to provide the Enterprise Online Services, complete transactions, service the account, detect and prevent fraud, and comply with our legal obligations.

Administrator Data includes the name, address, phone number, and email address you provide, as well as aggregated usage data related to your account, such as the controls you select.

Administrator Data also includes contact information of your colleagues and friends if you agree to provide it to Microsoft for the limited purpose of sending them an invitation to use the Enterprise Online Services; we contact those individuals with communications that include information about you, such as your name and profile photo. As needed, we use Administrator Data to contact you to provide information about your account, subscriptions, billing, and updates to the Enterprise Online Services, including information about new features, security, or other technical issues.

We also contact you regarding third-party inquiries we receive regarding use of the Enterprise Online Services, as described in your agreement.

You cannot unsubscribe from these non-promotional communications. We may also contact you regarding information and offers about other products and services, or share your contact information with Microsoft’s partners.

Microsoft will not share your confidential information or contact information with the authorized partner unless we have sufficient rights to do so. You can manage your contact preferences or update your information in your account profile. Payment Data. We use payment data to complete transactions, as well as to detect and prevent fraud. Support Data. Customers provide or authorize Microsoft to collect data in connection with obtaining technical support for the Enterprise Online Services.

Local Software and Diagnostic Data. Some Online Services may require, or may be enhanced by, the installation of local software e. The local software may collect Diagnostic Data as defined in the Products and Services DPA about the use and performance of that software. Bing Search Services Data. Bing Search Services, as defined in the Product Terms, use data such as search queries as described in the Bing section of this privacy statement.

Enterprise and developer software and enterprise appliances collect data to operate effectively and provide you the best experiences. The data we collect depends on the features you use, as well as your configuration and settings, but it is generally limited to device and usage data.

Customers have choices about the data they provide. Here are examples of the data we collect:. Microsoft uses the data we collect from enterprise and developer software and enterprise appliances to provide and improve our products, to deliver customer support, to activate the product, to communicate with you, and to operate our business.

For detailed information about what data we collect, how we use it, and how to manage your privacy options, visit the SQL Server privacy page. HoloLens headsets are self-contained Windows computers with Wi-Fi connectivity that enable a mixed reality experience for apps and solutions.

Microsoft collects diagnostic data to solve problems and to keep Windows running on HoloLens up to date, secure, and operating properly. Learn more about Windows diagnostic data. HoloLens also processes and collects data related to the HoloLens experience and device, which include cameras, microphones, and infrared sensors that enable motions and voice to navigate. The headset’s microphones enable voice commands for navigation, controlling apps, or to enter search terms.

Learn more about voice data collection. Productivity and communications products are applications, software, and services you can use to create, store, and share documents, as well as communicate with others. Microsoft , previous versions called Office , is a collection of productivity services and Office applications including Word, Excel, PowerPoint, and Outlook, among others. For more details about Outlook, see the Outlook section of this privacy statement.

Microsoft is a service that is comprised of client software applications and connected online services that span many platforms and have numerous interdependent experiences.

Various Microsoft services enable you to use your file content for designs and recommendations, collaborate with others within your documents, and provide you functionality from other Microsoft products, such as Bing and Cortana, and third-party connected products. If you work in an organization, your administrator may turn off or disable these connected services. See Account Privacy Settings for more information.

Office Roaming Service. The Office Roaming Service helps keep your Microsoft settings up to date across your devices running Microsoft When you sign in to Microsoft with your Microsoft account or an account issued by your organization, the Office Client Policy Service is turned on and syncs some of your customized Microsoft settings to Microsoft servers such as a list of most recently used documents and the last location viewed within a document.

When you sign in to Microsoft on another device with the same account, the Office Roaming Service downloads your settings from Microsoft servers and applies them to the additional device. The Office Roaming Service also applies some of your customized Microsoft settings when you sign in to Office.

When you sign out of Microsoft , the Office Roaming Service removes your Microsoft settings from your device. Any changes you make to your customized Microsoft settings are sent to Microsoft servers. Microsoft Updates. Microsoft uses services such as Click-to-Run or Microsoft AutoUpdate to provide you with security and other important updates.

Click-to-Run Update Service. The Click-to-Run Update Service allows you to install certain Microsoft products over the internet. The Click-to-Run Update Service also automatically detects online updates to Click-to-Run-enabled products on your device and downloads and installs them automatically. Translator used in Office apps is designed as a no-trace connected experience. With no trace connected experience, no portion of your translation request that gets sent to Microsoft Translator API service will be logged, your submitted text will not be used to improve the quality of the Microsoft Translator service, and there will not be any record of any portion of your data retained by Microsoft.

Diagnostic Data. Diagnostic data is used to i keep your Office apps secure and up to date; ii detect, diagnose, and remediate problems; and iii make product improvements. This data does not include a user’s name or email address, the content of the user’s files, or information about apps unrelated to Office.

Users have a choice between two different levels of diagnostic data collection, Required and Optional. See Diagnostic Data in Office for more information. Connected Experiences. Microsoft continues to provide more experiences in client applications that are connected to and backed by cloud-based services.

If you choose to use connected experiences, required service data will be collected to help keep these connected experiences reliable, up to date, secure, and performing as expected. Microsoft consists of client software applications and connected experiences designed to enable you to create, communicate, and collaborate more effectively. Working with others on a document stored on OneDrive for Business or translating the contents of a Word document into a different language are examples of connected experiences.

There are two types of connected experiences. These privacy settings allow you to configure your connected experiences. For example, you can choose to enable connected experiences that download online content, but not connected experiences that analyze content.

Turning off connected experiences will also turn off additional experiences, such as document co-authoring and online file storage. But even if you use this privacy setting to turn off connected experiences, certain functionality will remain available, such as syncing your mailbox in Outlook, as well as essential services described below.

Locate messages, people, and documents. Backed by enterprise-grade security Outlook works around the clock to help protect your privacy and keep your inbox free of clutter. Protection delivered by the same tools Microsoft uses for business customers. In the Options window, click Customize Ribbon. In the Customize Window, highlight Home Mail tab. The New Group option will appear. Click OK and your option will be renamed. Make sure the custom button you created is highlighted. Want to Add a Command to a Custom Group?

Open a new email. Click the New Group button at the bottom. Click Add. Press OK and your command should show up on the default Message tab when you compose a message. Click New Group at the bottom.

How to pin an email to the top of my Inbox, you ask? There are a few ways to accomplish this. The first two approaches try to make due with the version of Outlook you may have. The last option presented is for a built-in feature. First, I keep the Task Pane in view. That way, those messages are at the top of my Tasks list always. Below are the steps in Outlook Follow these steps to turn on the Tasks pane in Outlook Older versions would use similar steps.

Preview the new and modern Word, Excel, and PowerPoint. Microsoft Excel Free to try. Analyze and visualize your data in new and intuitive ways. Manage your wide range of projects and programs by meeting crucial deadlines, selecting the right resources, and empowering your teams.

Microsoft Powerpoint Free to try. Prepare stunning presentations, save them on cloud, and share with other people. Microsoft Outlook Free. Meet Outlook for Android, the app that helps millions of users connect all their email accounts, calendars and files in one convenient spot.

 

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Bring your LinkedIn network to Outlook. Don’t use Flag and Delete? How about Archive or Mark as Read? Customize the quick action menu with the commands you use most. See what’s new in the January update, Version Build All your encryption options in one place. Build in time between back-to-back meetings. Give attendees time to catch their breath or travel between locations by setting meetings to end minutes early by default.

Instead of adjusting Zoom each time, you read a message, choose a default setting to use for all your messages. Reserving a room just got easier. Look for a conference room using more than one room list — and switch lists without losing room you’ve selected. People Suggestions in Schedule Assistant. See recommendations for attendees to add when you schedule a meeting.

No more switching back and forth between the Scheduling Assistant and the To line. Stop seeing reminders for past events. See what’s new in the September update Version Build Your ribbon icons have a new look. Don’t worry, everything works the same. Plus all of the icons look great on screens of all sizes. See what’s new in the August feature update, Version Build Turn off forwarding for a meeting.

Prevent attendees from forwarding your meetings to others. Just go to the ribbon and click Response Options.

See what’s new and improved in the June feature update, Version Build One-click fixes for accessibility issues. The Accessibility Checker is better than ever with updated support for international standards and handy recommendations to make your documents more accessible. Bring visual interest to your documents, worksheets, and presentations by inserting Scalable Vector Graphics SVG that have filters applied to them.

See what’s new and improved in the May feature update, Version Build Need to schedule a meeting across time zones? Add multiple time zones to your calendar to easily see everyone’s availability and pick a time that works for all. We heard you! Sharing your calendars is simpler, and calendars shared from Outlook Desktop are now also available in Outlook Mobile.

Stay productive and remain timely in the office and on the go! See what’s new and improved in the April feature update, Version Build When multitasking is in order, let Outlook read your email messages aloud. Now you can keep up with your email while doing other tasks, too. Mark emails as read when deleting. If your Deleted Items folder includes unread items, there’s now a quick fix to make sure all deleted messages are marked as read.

Set your reminders to pop up over the windows you’re working in. If you prefer something more subtle, Outlook will flash in the taskbar to get your attention. See what’s new and improved in the March feature update, Version Build Create a group with fewer clicks.

Creating a group is easier than ever. Just provide the basic information and we’ll take care of the rest. Not using Focused Inbox? We’ve brought back sorting options and the Unread filter above the message list. Check out another recent feature below.

Try Left-Click for Writing Suggestions. Discover additional options like Add to dictionary, Show context, Synonyms, and more. Become an Office Insider and get early access to the latest Office innovations. We’re continuously hard at work on exclusive monthly upgrades and new features for Microsoft subscribers. Use the left-click to view the new card design and discover other options lie Add to dictionary, Show context, Synonyms and more.

Dictate your Messages with Voice Commands. The new dictation toolbar, voice commands, and auto-punctuation make composing messages with your voice fast and easy. Dictate your Documents with Voice Commands. The new dictation toolbar, voice commands, and auto-punctuation make creating content with your voice fast and easy.

Block Senders From Sending you Mail. If you are receiving unwanted messages, you can block the email address to stop receiving mail from the blocked email address.

View messages from your Yahoo account in Outlook for Mac. Add your Yahoo account in Outlook for Mac to view all your mail, calendar events, and contacts in one place. One-click Writing Suggestions. Apply writing suggestions with a single click. Editor corrects spelling and grammar and gives you ideas for refining your writing. Check out the new experience across Mail, Calendar, People, and Search.

Quick Action at Your Fingertips. Actionable Messages allow you take quick actions like approving, filling a survey, right within your email. From Outlook to OneNote in just one click. With the click of a button you can save your Outlook messages and meeting notes to a OneNote notebook. Use it as an archive or as a convenient place to stash your stuff. Share attachments from your cloud files. Key details for your contacts. Select a contact’s name in a message or calendar event to see their photo, phone number, email, org chart, and more.

There’s nothing new in Version 2. Jump-start an email reply with one tap. Now you can give those tired thumbs a rest and start your email response by tapping a suggestion. Read on to see what’s new in version 2. Outlook for iOS Now Supports. ICS Calendar Attachments. We’ve added support for.

ICS file attachments that allow you to add events you receive as messages to your Outlook Calendar. Play My Email on Outlook for iPad. You can now turn on Do Not Disturb During Events so that you can silence mail notifications and focus on being present for all your events. Use suggested replies with meetings. Send a quick reply to messages about events using suggested replies like schedule a meeting or send your availability for a preferred time to meet. Dictate Your Document in Many Languages.

Use Play My Emails to stay caught up on emails from multiple accounts at the same time. Car mode is a full screen experience designed to improve safety while driving. To avoid interfering with people just wanting to check their emails while stationary at a traffic light for example auto-play is cancelled if you interact with the app within those 4 seconds.

Sync contact subfolders as category labels. They are labeled with a contact category based on the name of the original contact subfolder. Come rain or shine, be prepared for the week ahead! Weather in Outlook gives you the latest weather information on your calendar based on your current location. Go to your Calendar settings to add weather to your Outlook. Choose a theme from a variety of colors available to personalize your app.

Give your thumbs a break and use voice commands to speed up everyday tasks such as initiating a call. Available for eligible accounts in English in the United States. Toggle Email to Light Mode. Schedule Meetings When Everyone is Available. When scheduling a meeting with colleagues, Outlook automatically provides time suggestions that makes it easy to find a time that works for everyone.

Delegates can now add other mailboxes and grant permissions from Outlook mobile, allowing them to send email on behalf of that mailbox. Ask Cortana to read your recent messages aloud on your phone. You can also ask Cortana to flag, archive, delete, and skip messages. WatchOS 7 enables Outlook to introduce new complication improvements for mail and calendar. The mail complication will also display how many unread messages you have in your Outlook Focused Inbox.

Handwritten text converted automatically on iPad. With iPadOS 14 and Apple Pencil, Outlook users will be able to hand write their emails and their handwritten message will be converted to text automatically with Scribble.

Book a Workspace in Outlook. And one of the best ones is definitely Outlook , the new version of the email client developed by Microsoft as a comprehensive part of its Office suite. Nobody should be surprised that it belongs to a family of programs focused on our productivity because, despite being considered mainly as an email client, its functions go much beyond this concept, becoming a personal information manager with calendar, contact organizer, note taking and task list functions.

Well, just like with any decent email client for Windows, with this program you’ll be able to carry out tasks such as the following:. Since when it was launched for the first time, Outlook has constantly renewed itself and adapted to new times.

Like all other tools that are part of the Microsoft Office ecosystem, with which it integrates perfectly, this one, in particular, is also especially focused on collaborative work on the cloud , encouraging teamwork. Name required. Follow Following. Sean McAvinue Join other followers. Sign me up. Already have a WordPress. Log in now. Advanced SystemCare Free. WinRAR bit. VLC Media Player. MacX YouTube Downloader. Microsoft Office YTD Video Downloader.

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